One of the hardest things about having a team of people within your business is knowing how to manage them. Whether you have a team of 5 or a team of 50, it’s important you know what you’re doing when it comes to team-management. From having regular meetings to avoiding micromanagement, you need to be sure you’re team are both happy and motivated each and every day. With that in mind, here are 7 ways to organize your team members.
Make Sure You’re Having Regular Meetings
One of the best ways to organize your team members is to ensure you are having regular team meetings. Whether it’s a catch up to see what you’ve all been up to over the past week or it’s a meeting to discuss what you’re going to be doing for the course of the month, you need to be sure you are having regular face-to-face communications with your team. If you have a remote team, however, you may want to consider setting up regular Skype sessions. For tips and tricks when it comes to running a remote team, you can visit this site here.
Have An Open Door Policy
Another great way to organize and motivate your team is to ensure you have an open door policy. Whilst this doesn’t mean physically opening your door at all times, but it does mean being open and honest with your team members. The more they trust you, the better your work environment will be. For guidance when it comes to having an open door policy in the office, you can visit this site here.
Consider Using Project Management Software
If you’re looking for a way to organize your team when it comes to projects, using project management software might be your best option. Although it can be expensive, project management software can help ensure everyone is doing exactly what they’re supposed to be doing, when they’re supposed to be doing it. It will give you a handy overview of what everyone is working on, saving you the process of having to get in touch with each
Don’t Micromanage Your Staff
Although you may feel that micromanaging your staff is the best way to get things done, it’s one of the worst things you can do. Whilst giving people a strict day-to-day schedule can help some people, you will find most people work better when they’re able to manage their own schedules. It may take some getting used to, but letting go of the reigns could do wonders when it comes to overall productivity.
Ensure Everyone Is Keeping A Diary
If you want to be sure everyone is staying on top of their day-to-day tasks without micromanaging them, you might want to encourage everyone to have a work diary. Whether it’s a physical diary that they keep with them or a diary they create on their phone, encouraging your team members to make note of all meetings, appointments and deadlines can never be a bad thing.
If you find your team members don’t want to keep a diary, you may want to consider making it a standard procedure for the whole team.
Give Everyone The Tools They Need For Work
One of the most important things you can do when it comes to organizing your team members is to ensure you are giving them everything they need to work. If they are short on supplies and they have to spend time sourcing them, they’re going to fall behind on their work in no time. Whether it’s having a stocked up stationary cupboard or ensuring their laptop is always working properly, you need to be sure you are giving everyone the tools that they need for work.
Consider Flexible Working Opportunities
Finally, you if you’re in a position where your staff are able to manage their own time, you may want to consider offering flexible working opportunities to your team. Whether this means they work a flexible amount of hours or they work from home, flexible working opportunities are a great way to motivate your workers. Not only that, but it means you can spend less time focusing on managing your team and more time thinking about the development of your business. It is a win-win situation!
Are you looking for ways to organize your team members? What can you do to ensure your staff are as organised as they can be? Let me know your thoughts and ideas in the comments section below.